Exhibit Opportunities
Exhibiting is your best opportunity to connect with the most influential and exclusive group of clinicians, scientists, health care professionals, and laser technicians who dominate the market.
The exhibit hall is an important part of the educational experience for attendees. It’s about networking, education, and providing attendees with information on how to fill their practice needs and challenges. We make it convenient for attendees to visit the exhibits by offering the following amenities and activities in the exhibit hall:
- Daily food and beverage breaks and prize drawings
- ePoster viewing stations
- In the Spotlight exhibitor presentations, Ask Me Anything and ePoster Town Hall
- Exhibitor Reception/Silent Auction, Saturday evening
Booth Information
Application Procedures
All Annual Conference exhibit space (except spaces for Platinum, Gold, and Silver Sponsors) will be reserved on a first come, first serve basis. To apply for exhibit space, complete the exhibit application. Space will not be assigned without the signed application and required deposit. Applications from companies that have outstanding balances due to the Society, its contractors or vendors will not be processed without full payment of delinquent accounts.
Deposit
A non-refundable deposit in United States funds of 50% of the total rental fee for the requested space must be submitted with the exhibit application. Deposits and balances from international exhibitors must be paid by check in United States funds drawn on a United States institution, by credit card or wire transfer only.
Full Payment
The rental space fee must be fully paid by January 1, 2018. No company will be allowed to exhibit unless full payment for booth space has been received by the Society.
Cancellation or Reduction of Space
Exhibitors must notify the Society in writing of any decision to cancel or reduce space. The date of cancellation will be the date that the Society receives the written cancellation. If an exhibitor does not cancel its space in writing and does not occupy its booth space, it will be liable for 100% of the booth fees. An exhibitor will receive a 25% refund if the booth is paid in full and cancellation is received in writing on or before January 13, 2018. A refund of up to 25% of the total amount owed will be considered if written notice is received at the ASLMS Office on or before January 14, 2018. The 50% deposit is non-refundable.
Size Configuration
All linear booths are 10’ x 10’ and island exhibits are shown on the floor plan. Additional booth sizes may be created at the discretion of the Society. The maximum height of booth displays is 16 feet.
Selection of Booth Space
The Society has several opportunities for booth selection.
- Platinum Sponsor exhibitors are given 1st preference in selecting exhibit location for the next Annual Conference.
- Gold Sponsor exhibitors are given 2nd preference in selecting exhibit location for the next Annual Conference.
- Silver Sponsor exhibitors are given 3rd preference in selecting exhibit location for the next Annual Conference.
As long as space is available, the Society will continue to make space assignments online until March 19, 2018. All space assignments are subject to the cancellation policy deadlines, regardless of the date space was assigned. In the event that exhibit space is sold out, companies will automatically be placed on a waiting list.
The Society will attempt to accommodate exhibitor requests for specific booth(s). However, no guarantees can be made that the exhibitor will be assigned the specific booth(s) requested. The exhibitor acknowledges that it will not be contracting for a specific booth(s), but rather for the right to participate in the Annual Conference.
The Society reserves the right to rearrange the floor plan at any time. The Society also reserves the right to relocate exhibitors, and exhibitors agree to accept relocation to other comparable space, if necessary, for causes beyond the control of the Society or advisable in the best judgment of the Society.
Badge Information
Only conference registrants are allowed in the exhibition hall. All exhibit personnel must be identified with an exhibitor badge and must display only the exhibitor badge when staffing or working at an exhibit booth. Badges will be available for pickup at registration during exhibitor/conference registration hours. Exhibitor badges are not transferable and company badges will not be accepted in place of the official badge. Adding to or altering the badge with business cards is not permitted. Falsely identifying an individual as an exhibitor’s representative, misusing exhibitor badges, or using any other method to allow unauthorized personnel to gain admittance to the exhibit floor is prohibited.
Guest Badges
Guest badges to enter the exhibit hall are $100 per day and $175 for two days. No one under the age of 18 will be allowed in the exhibit hall.
Complimentary Badges
Each exhibitor may receive a limited number of complimentary badges based on booth size, as listed below. Any participants who do not have complimentary badges will be charged the full conference registration fee.