Exhibiting is your best opportunity to connect with the most influential and exclusive group of clinicians, scientists, health care professionals, and laser technicians in the market.
The exhibit hall is an important part of the educational experience for attendees. It’s about networking, education, and providing attendees with information on how to fill their practice needs and challenges. We make it convenient for attendees to visit the exhibits by offering the following amenities and activities in the exhibit hall:
- Daily food and beverage breaks and lunch
- ePoster viewing stations
- Ask Me Anything and ePoster Town Hall presentations
- Exhibit Hall Social & Silent/Live Auction
All exhibit spaces (except spaces for Sponsors) will be reserved on a first come, first serve basis. To apply for exhibit space, complete the exhibit application. Space will not be assigned without completed application and required deposit. Applications from companies that have outstanding balances due to the Society, its contractors, or vendors will not be processed without full payment of delinquent accounts. Special early pricing is in effect through January 7, 2019.
A non-refundable deposit in United States funds of 50% of the total rental fee for the requested space must be submitted with the exhibit application. Deposits and balances from international exhibitors must be paid by check in United States funds drawn on a United States institution, by credit card or wire transfer only.
The rental space fee must be fully paid by January 7, 2019. Any accounts not paid in full by January 7, 2019 will be up-charged to the standard booth price. If the invoice is not paid in full within 30 days of the final invoice due date, an exhibitor may forfeit their booth space in the event that exhibit space is sold out and a wait list has been established. No exhibitor will be permitted to exhibit or receive complimentary badges (no materials or company representatives will be allowed access to the exhibit hall or conference) if they have an outstanding balance with ASLMS. Applications received after January 7, 2019 must submit payment in full in order to secure space in the Exhibit Hall.
Cancellation or Reduction of Space
If a cancellation is received in writing on or before January 7, 2019 and the total cost of the exhibit space has been paid in full, up to 25% of the total cost of the assigned booth/space may be returned to the exhibitor. ASLMS at its sole discretion, shall determine the amount of the refund. If an exhibitor requests to reduce their selected booth space on or before January 7, 2019, they may incur a reduction fee. After January 7, 2019, the exhibitor forfeits 100% of the total cost for exhibit space.
All linear booths are shown on the floor plan. Additional booth sizes may be created at the discretion of the Society. The maximum height of booth displays is 18 feet.
Selection of Booth Space
Sponsors are given preference in selecting exhibit location for the next Annual Conference
- Platinum Sponsors - February 11, 2019
- Gold Sponsors - February 18, 2019
- Silver Sponsors - February 25, 2019
- Bronze Sponsors - March 4, 2019
- Copper Sponsors - March 11, 2019
As long as space is available, the Society will continue to make space assignments online until March 18, 2019. All space assignments are subject to the cancellation policy deadlines, regardless of the date space was assigned. In the event that exhibit space is sold out, companies will automatically be placed on a waiting list.
The Society reserves the right to rearrange the floor plan at any time. The Society also reserves the right to relocate exhibitors, and exhibitors agree to accept relocation to other comparable space, if necessary, for causes beyond the control of the Society or advisable in the best judgment of the Society.
Only conference registrants are allowed in the exhibition hall. All exhibit personnel must be identified with an exhibitor badge and must display only the exhibitor badge when staffing or working at an exhibit booth. Badges will be available for pickup at registration during registration hours. Exhibitor badges are not transferable and company badges will not be accepted in place of the official badge. Adding to or altering the badge with business cards is not permitted. Falsely identifying an individual as an exhibitor’s representative, misusing exhibitor badges, or using any other method to allow unauthorized personnel to gain admittance to the exhibit floor is prohibited.
Guest badges to enter the exhibit hall are $100 per day and $175 for two days. No one under the age of 18 will be allowed in the exhibit hall.
Exhibitors will receive complimentary badges based on booth size. Any participants who do not have complimentary badges will be charged the full conference registration fee.