Countdown to ASLMS 2019!

101

Days

15

Hours

6

Minutes

Exhibiting Opportunities

Exhibiting is your best opportunity to connect with the most influential and exclusive group of clinicians, scientists, health care professionals, and laser technicians in the market.

The exhibit hall is an important part of the educational experience for attendees. It’s about networking, education, and providing attendees with information on how to fill their practice needs and challenges. We make it convenient for attendees to visit the exhibits by offering the following amenities and activities in the exhibit hall:

  • Daily food and beverage breaks and lunch
  • ePoster viewing stations
  • Ask Me Anything and ePoster Town Hall presentations
  • Exhibit Hall Social & Silent/Live Auction

Who Attends

2018 Attendance

35+ Specialties/Disciplines from 40+ Countries

  • 10 Press
  • 850 Exhibitors
  • 985 Attendees

Past Conference Attendance

  • 2011 - 1,683
  • 2012 - 1,667
  • 2013 - 2,002
  • 2014 - 1,640
  • 2015 - 1,609
  • 2016 - 1,797
  • 2017 - 1,818
  • 2018 - 1,835
  • Allergy Immunology
  • Anesthesia
  • Biostimulation
  • Cardiovascular
  • Dentistry
  • Dermatology
  • Electrolysis
  • Emergency Medicine
  • Endocrinology
  • Engineering
  • Family Medicine
  • General Surgery
  • Internal Medicine
  • Investments
  • Laser Medicine
  • Laser Safety
  • Marketing
  • Neurology
  • Neurosurgery
  • Nursing
  • Obstetrics/Gynecology
  • Oncology
  • Ophthalmology
  • Oral & Maxillofacial
  • Orthopedic Surgery
  • Otolaryngology
  • Pediatrics
  • Phlebology
  • Photodynamic Therapy
  • Physician Assistant
  • Physical Therapy
  • Plastic Surgery
  • Press
  • Rheumatology
  • Research
  • Urology
  • Vascular
  • Veterinary Medicine

General Information

Exhibition Dates and Times

Friday, March 29 | 9:00 AM - 4:45 PM
Saturday, March 30 | 9:00 AM - 7:00 PM

Installation of Exhibits

Wednesday, March 27 | 1:00 PM - 6:00 PM
for 20 x 20 or larger Islands only
Thursday, March 28| 8:00 AM - 7:00 PM

Dismantling of Exhibits

Saturday, March 30 | 7:00 PM - 11:00 PM
Sunday, March 31 | 7:00 AM - 1:00 PM

Registration of Exhibitors

Wednesday, March 27 | 7:00 PM - 5:30 PM
Thursday, March 28 | 6:00 AM - 6:00 PM
Friday, March 29 | 6:00 AM - 7:30 PM
Saturday, March 30 | 6:00 AM - 7:00 PM

Future Annual Conference Dates

ASLMS 2020 | April 29 - May 3, 2020 | Hyatt Regency Phoenix, Sheraton Grand Phoenix & Phoenix Convention Center | Phoenix, Arizona
ASLMS 2021 | April 21 - 25, 2021 | Rosen Centre Hotel & Orange County Convention Center | Orlando, Florida

Important Dates   

Thursday, November 15, 2018 | Exhibitor Success Kit Link Sent
Monday, January 7, 2019 | Final Space/Booth Payment Due
Monday, January 7, 2019 | Short Paragraph and Company Contact Information Due

Reserve Exhibit Space

Jackie Matthiae
ASLMS
2100 Stewart Avenue, Suite 240
Wausau, WI 54401
Phone: (715) 845-9283 or (715) 301-1730
Fax: (715) 848-2493
Email: jackie@aslms.org
Website: aslms.org

Exhibit Chair

Richard O. Gregory, MD
Celebration Health Inst. of Aesthetic Surgery
400 Celebration Place, Suite A320
Celebration, FL 34747
Phone: (407) 303-4250
Email: clcgregory@aol.com

Official Decorator and Drayage Contractor

Steve Dunne
AGS Exposition Services
4561 SW 34th Street
Orlando, FL 32811
Phone: (407) 292-6162
Phone: (800) 292-6162
Fax: (407) 292-4414


Booth Information

Application Procedures

All exhibit spaces (except spaces for Sponsors) will be reserved on a first come, first serve basis. To apply for exhibit space, complete the exhibit application. Space will not be assigned without completed application and required deposit. Applications from companies that have outstanding balances due to the Society, its contractors, or vendors will not be processed without full payment of delinquent accounts. Special early pricing is in effect through January 7, 2019.

Deposit

A non-refundable deposit in United States funds of 50% of the total rental fee for the requested space must be submitted with the exhibit application. Deposits and balances from international exhibitors must be paid by check in United States funds drawn on a United States institution, by credit card or wire transfer only.

Full Payment

The rental space fee must be fully paid by January 7, 2019. Any accounts not paid in full by January 7, 2019 will be up-charged to the standard booth price. If the invoice is not paid in full within 30 days of the final invoice due date, an exhibitor may forfeit their booth space in the event that exhibit space is sold out and a wait list has been established. No exhibitor will be permitted to exhibit or receive complimentary badges (no materials or company representatives will be allowed access to the exhibit hall or conference) if they have an outstanding balance with ASLMS. Applications received after January 7, 2019 must submit payment in full in order to secure space in the Exhibit Hall.

Cancellation or Reduction of Space

If a cancellation is received in writing on or before January 7, 2019 and the total cost of the exhibit space has been paid in full, up to 25% of the total cost of the assigned booth/space may be returned to the exhibitor. ASLMS at its sole discretion, shall determine the amount of the refund. If an exhibitor requests to reduce their selected booth space on or before January 7, 2019, they may incur a reduction fee. After January 7, 2019, the exhibitor forfeits 100% of the total cost for exhibit space.

Size Configuration

All linear booths are shown on the floor plan. Additional booth sizes may be created at the discretion of the Society. The maximum height of booth displays is 18 feet.

Selection of Booth Space

Sponsors are given preference in selecting exhibit location for the next Annual Conference

  1. Platinum Sponsors - February 11, 2019
  2. Gold Sponsors - February 18, 2019
  3. Silver Sponsors - February 25, 2019
  4. Bronze Sponsors - March 4, 2019
  5. Copper Sponsors - March 11, 2019

As long as space is available, the Society will continue to make space assignments online until March 18, 2019. All space assignments are subject to the cancellation policy deadlines, regardless of the date space was assigned. In the event that exhibit space is sold out, companies will automatically be placed on a waiting list.

The Society reserves the right to rearrange the floor plan at any time. The Society also reserves the right to relocate exhibitors, and exhibitors agree to accept relocation to other comparable space, if necessary, for causes beyond the control of the Society or advisable in the best judgment of the Society.

Booth Includes:

  • Assigned exhibit space
  • Draping of the back and both side walls
  • Identification sign
  • 24-hour hall security
  • Publication of company name, address and information in Conference Guide and on mobile app
  • Designated number of complimentary badges based on booth size
  • Continental breakfast, beverage breaks, and Exhibit Hall Social
  • Access to reserve hotel rooms within the Society lodging block
  • Listed on ASLMS website

Badge Information

Only conference registrants are allowed in the exhibition hall. All exhibit personnel must be identified with an exhibitor badge and must display only the exhibitor badge when staffing or working at an exhibit booth. Badges will be available for pickup at registration during registration hours. Exhibitor badges are not transferable and company badges will not be accepted in place of the official badge. Adding to or altering the badge with business cards is not permitted. Falsely identifying an individual as an exhibitor’s representative, misusing exhibitor badges, or using any other method to allow unauthorized personnel to gain admittance to the exhibit floor is prohibited.

Guest Badges

Guest badges to enter the exhibit hall are $100 per day and $175 for two days. No one under the age of 18 will be allowed in the exhibit hall.

Complimentary Badges

Exhibitors will receive complimentary badges based on booth size. Any participants who do not have complimentary badges will be charged the full conference registration fee.

Booth Type On or Before 1/7/19 On or After 1/8/19 Conference Badges Exhibit Hall Badges
10 x 10 Linear $3,200 $3,520 2 5
10 x 10 Corner $3,700 $4,200 2 5
10 x 20 $6,400 $7,040 3 10
10 x 20 Corner
$6,900 $7,590 3 10
10 x 20 Premium
$7,400 $8,140 3 10
10 x 30 $9,600 $10,560 4 12
10 x 40 $12,800 $14,080 5 14
20 x 20 Island
$12,800 $14,080 5 14
20 x 30 Island
$19,200 $21,120 6 16
20 x 40 Island
$25,600 $28,160 7 18

The American Society for Laser Medicine and Surgery is the world’s largest scientific organization dedicated to promoting research, education and high standards of clinical care in the field of medical laser applications. It provides a forum for the exchange of scientific information and participation in communicating the latest developments in laser medicine and surgery to clinicians, research investigators, government and regulatory agencies, and the public.

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