Policies & Guidelines
The official language at the ASLMS Annual Conference is English. No simultaneous translation is available.
All of the proceedings of the conference, including the presentation of scientific papers, are intended solely for the benefit of the members of the ASLMS. No statement of presentation made is to be regarded as dedicated to the public domain. Any statement or presentation is to be regarded as limited publication only and all property rights in the material presented, including common law copyright, are expressly reserved to the speaker or to ASLMS. Any sound reproduction, transcript or other use of the material presented at the Annual Conference without the permission of the speaker or ASLMS is prohibited to the full extent of common law copyright in such material.
The views expressed and materials presented throughout the Annual Conference during educational sessions represent the personal views of the individual participants and do not represent the opinion of ASLMS. This organization assumes no responsibility for the content of the presentations made by an individual participant or group of participants.
Disclosure of Faculty and Speaker Commercial Relationship(s)
Consistent with the ASLMS policy, faculty and speakers for the conference are expected to disclose at the beginning of their presentation, any economic or other personal interests that create, or it may be perceived as creating, a conflict related to the material discussed. This policy is intended to make you aware of faculty's and speaker's interests, so you may form your own judgments about such material. Disclosure of faculty's and speaker's relationship(s) is indicated in the conference program. Please be advised that FDA approval is specific in regard to approved uses and labeling of drugs and devices. The presenter must disclose whether or not the device/treatment is approved by the FDA or if it is considered to be investigational, and must fully disclose any off-label use of devices, drugs or other materials that constitute the subject of the presentation. In order to meet the guidelines established by the Accreditation Council for Continuing Medical Education, the ASLMS Committee on Continuing Education has endorsed the policy that disclosure of all proprietary interests or other potential conflicts of interest must be provided to conference registrants of all speakers and spouses who have relationships with industry.
Educational Session Handouts
In an effort to be environmentally conscious and to embrace technological advancement, ASLMS will not provide print/hard copy handouts for any educational sessions. Handouts will be available via online links provided to registered attendees prior to the conference. Attendees may then choose to access the links to view handouts electronically or to print materials on their own prior to the conference.
A printed/hard copy of the Conference Program will be available at the conference registration desk.
Personal Information Made Available Through Lead Retrieval System
The name badges given to conference attendees have a barcode that is tied to the ASLMS registration database. When you allow an exhibitor to scan your badge, personal information will be available to the exhibitor and may be used to contact you after the conference. The personal information that becomes available upon scanning includes your name, title, e-mail address, employer name, and work address and telephone number.
Free wireless internet service will be available throughout the ASLMS conference rooms and exhibit hall. This service is designed for casual users and not guaranteed. If you are relying on the internet to showcase your product or services we strongly recommend a wired internet connection for guaranteed service.
NO literature can be distributed during scientific sessions. NO photography or videotaping is permitted in educational sessions or the exhibit hall.
ASLMS reserves the right to take photos/videos at the Annual Conference and to publish them in ASLMS marketing materials. Your attendance and registration authorizes ASLMS to publish photos/videos in our publications, marketing materials and on our website. If your photo/video appears on the website or in a publication, and you prefer that we discontinue using the image, please contact our office.
Research Education Fund Ribbons and Pins
We sincerely appreciate member contributions to the ASLMS Research Fund. We acknowledge contributing members with ribbons and pins during the conference.
Complimentary Continental Breakfasts/Breaks
Complimentary continental breakfasts and breaks will be provided to course attendees and conference attendees, Wednesday through Sunday.
In the event of an emergency situation during the Annual Conference, information will be posted on the Society’s website, or via notification through the ASLMS mobile app.
It is a policy of ASLMS and the facility that the use of tobacco products is strictly prohibited at the conference and in all areas of the exhibit hall (including setup and dismantle of exhibits). Thank you for not smoking.
Responsible Drinking Policy
With alcohol served during conference receptions, ASLMS encourages responsible drinking. In addition to alcoholic beverages, non-alcoholic options are provided. Alcohol is not served to anyone under age 21. Attendees may be asked to present their ID.
Children under the age of 16 are not permitted in the exhibit hall or educational sessions. Attending parents are responsible for arranging their own childcare if needed. The Hilton San Diego Bayfront has recommended Marion's Childcare as a reliable service.
Press materials are available to media online. Please contact Andrea Alstad, Marketing and Communications Manager, via email at email@example.com or by phone 715-845-9283, with media inquiries. Andrea will be available throughout the conference to offer additional information or to arrange interviews. Members of the press are invited to all courses and sessions (excludes breakfasts and luncheons); however, they must adhere to the guidelines below:
- Members of the press must register and wear badges identifying them as media representatives.
- Media representatives are required to schedule interviews with speakers through the Society’s Marketing and Communications Manager, Andrea Alstad at firstname.lastname@example.org or 715-845-9283.
- Members of the press are not permitted to ask questions at the microphones or via the mobile app during an educational session.
- NO photography or videotaping is permitted in educational sessions or the exhibit hall.