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Guideline on Educational Roles and Responsibilities

 

ASLMS LEADERSHIP

President

Expected to be in attendance for the duration of the Annual Conference. In their role, the President shall be the presiding officer at all ASLMS meetings during his/her tenure. The President shall be an ex-officio advisory member of all Committees. Should this individual be an employee or owner of an ACCME-defined commercial interest, however, they must be dismissed from participation as part of the CME Advisory Committee.  The President shall perform all duties and exercise all powers as described in the ASLMS Bylaws and/or consistent with the duties delineated in parliamentary procedure practices incident to the office of President, and such other duties and powers as may be determined by the Board of Directors.

Duties and Responsibilities

During the Annual Conference the President is expected to provide leadership for and/or participate in the following activities.
● Chairs the plenary session and conducts the ASLMS Member Business Meeting
● Conducts the Board of Directors meeting
● Participates in the annual strategic planning discussions
● Conducts the Industry Advisory Council meeting
● Surveys exhibitors for opportunities to improve future exhibit hall offerings
● Meets and greets special guests of the ASLMS
● Serves as a spokesperson for the ASLMS with the media

President-Elect

Ex-officio member of the Board of Directors; shall perform the duties and exercise the powers of the President in the event of the absence, or inability to act, of the President; and shall perform such other duties and exercise such other powers as may be determined by the ASLMS Board of Directors.

Duties and Responsibilities

The principal responsibilities of the President-Elect at the Annual Conference are to:
● Participates in all ASLMS Board of Director meetings
● Assumes the Presidency of ASLMS and participates in the annual Member Business Meeting
● Chairs the annual strategic planning activity of the ASLMS
● Surveys exhibitors for opportunities to improve future exhibit hall offerings

Secretary

Ex-officio member of the Board of Directors and an ex-officio advisory member to all committees. Should this individual be an employee or owner of an ACCME-defined commercial interest, however, they must be dismissed from participation as part of the CME Advisory Committee. The Secretary shall keep the minutes of all meetings of the members of the Board of Directors, shall see that all notices are duly given in accordance with law and ASLMS Bylaws; and shall, in general, perform all duties and exercise all powers which are by law or customary parliamentary practice incident to the office of Secretary, and such other duties and powers as may be determined by the Board of Directors.

Duties and Responsibilities 

The Duties of the Secretary at the Annual Conference include but are not limited to:
● Attends and participates in all ASLMS Board of Director meetings and provide guidance to ASLMS Board of Directors regarding disclosure of financial interest and identification of relevant conflict of interest
● Attends and participates in the ASLMS annual Member Business Meeting 
● Surveys exhibitors for opportunities to improve future exhibit hall offerings

Treasurer

Ex-officio member of the Board of Directors and an ex-officio advisory member of all Committees. Should this individual be an employee or owner of an ACCME-defined commercial interest, however, they must be dismissed from participation as part of the CME Advisory Committee. The Treasurer shall be the principal accounting and financial officer of the ASLMS and shall be responsible for the maintenance of a financial record(s) for the ASLMS. The ASLMS or their delegate shall be responsible for the receipt and disbursement of the funds of the ASLMS, and shall, in general, perform all duties and exercise all powers which are by law or customary parliamentary practice incident to the office of Treasurer and such other duties and powers as may be determined by the ASLMS Board of Directors.  If required by the Board of Directors, the Treasurer shall give a bond for the faithful discharge of the duties of the office in such sum and with such surety or sureties as the ASLMS Board of Directors shall determine.  The cost of any such bond or surety shall be paid from the funds of the ASLMS. 

Duties and Responsibilities

The Treasurer’s responsibilities will include but not be limited to the following at the Annual Conference:
● Attends and participates in all ASLMS Board of Director meetings
● Attends and participates in the ASLMS annual Member Business Meeting 
● Surveys exhibitors for opportunities to improve future exhibit hall offerings

Safety Director

Responsible for the safe use of lasers, pulsed light sources and all other technology at the ASLMS Annual Conference, including exhibits and courses organized and sponsored by the ASLMS. The Safety Director will serve a three (3) year term, may be reappointed for subsequent terms, and will sit ex-officio on the ASLMS Board of Directors in a non-voting capacity.  

Annual Conference Exhibit Chair

Selected by the Board and is responsible for organizing and monitoring exhibits at the Annual Conference. 
Duties and Responsibilities
● Reviews exhibit company descriptions for program
● Reviews exhibit contracts
● Oversees exhibits at Annual Conference
● Assists Safety Director with onsite exhibit safety inspection
● Assists Central Office as needed throughout the year with regards to exhibits

Annual Conference Program Chair(s)

Approved by the CME Provider Unit after review and vetting of disclosures. Must not owners or employees of ACCME defined commercial interests. The Program Chair(s) serve on the Concepts Committee for a total of three years (Program Chair-Elect, Program Chair, and Past Program Chair).

Duties and Responsibilities

● Attends and participates in Concepts Committee meetings or other meetings as necessary.
● Gathers referrals from various sources to suggest conceptual ideas as requested.
● Adheres to, and requests others to, adhere to stringent timelines. 
● Responds to correspondence throughout the year.

Student Board Representatives

Duties and Responsibilities 

● Attends and participates in all ASLMS Board of Director meetings
● Attends and participates all ASLMS Concepts Committee meetings
● Attends Industry Advisory Council meeting
● Attends the ASLMS annual Member Business Meeting

 

CME PROVIDER UNIT

 

The CME Provider Unit (CPU), whose members must not be owners or employees of ACCME-defined commercial interests, includes the Director of Continuing Medical Education, CME Advisory Committee members, and ASLMS Staff. The CME Provider Unit (CPU) serves as the primary planners for all CME programming. The CPU directly manages the ASLMS ACCME accreditation and alignment of the CME program with the American Medical Association’s (AMA) related policies. The CPU oversees CME program policies and procedures and compliant implementation of these policies and procedures across all accredited CME initiatives. The CPU provides an operational framework for a compliant CME program, and they evaluate the effectiveness of individual activities, as well as the CME program, overall, to ensure high-quality programming with valid scientific and clinical content.

Director of CME

Appointed by the ASLMS Board of Directors. Must not be an owner or employee of an ACCME defined commercial interest and must hold few to no financial relationships with ACCME defined commercial interests. Shall have the primary responsibility for all ASLMS activities relating to continuing medical and other professional education. The Director of CME will serve three (3) year terms, may be reappointed for subsequent terms, and will sit ex-officio on the ASLMS Board of Directors in a non-voting capacity.  The Director of CME will serve as Chair of the CME Advisory Committee

CME Advisory Committee Members

Advisory Committee members will be appointed by the Director of CME. Must not be owners or employees of ACCME defined commercial interest and must hold few to no financial relationships with ACCME defined commercial interests. The Director of CME will serve as the CME Advisory Committee Chair during the time he or she serves as the Director of CME.

Duties and Responsibilities 

a. Attend and participate in Concepts Committee meetings or other meetings as necessary
b. Attend the ASLMS annual Member Business Meeting
c. Complete session audits to monitor speaker adherence to disclosure of financial interest policies
d. Provide review and unbiased evaluation of educational activities as requested

ASLMS Staff (Executive Director, Education Program Manager, Continuing Education Coordinator)

Must not owners or employees of ACCME defined commercial interests.
Duties and Responsibilities 
● Attends and participates in all ASLMS Board of Director meetings
● Attends and participates in all ASLMS Concepts Committee meetings
● Attends the ASLMS annual Member Business Meeting

 

ANNUAL CONFERENCE SECTION CHAIRS, FACULTY AND MODERATORS

Abstract Section Chairs

Suggested by the Program Chairs and approved by the CME Provider Unit following review and vetting of disclosures. Must not owners or employees of ACCME defined commercial interests. Responsible for organizing and directing a specific abstract session at the Annual Conference. For organization and budgeting purposes, up to two (2) Section Chairs are allowed per abstract session unless the need for additional Section Chairs can be justified based on program size, scope of activity, or to honor a special individual. * 

Duties and Responsibilities

● Selects Section Moderators as needed. (Section Moderators are optional. See Annual Conference Section Moderators item below.)
● Recruits abstracts for their session, writes session objectives, reviews abstracts in relation to author disclosures, prepares the abstract speaking schedules and reviews abstract presentation content in relation to author disclosures in order to identify relevant COI and to validate that the clinical content promotes improvements or quality in healthcare and not a specific proprietary business interest of a commercial interest.
● Monitors and enforces conflict of interest disclosure prior to and at the Annual Conference.
● Selects “Best-of-Session” and nominates “Best Overall Clinical/Scientific Research” awards from accepted abstracts. 
● Works with the ASLMS public relations representative to identify “hot topics” for media and public release.

Abstract Section Moderators

Suggested by the Abstract Section Chairs and approved by the CME Provider Unit following vetting and review of disclosures. Must not owners or employees of ACCME defined commercial interests. Section Moderators are responsible for assisting the Section Chair(s) at the conference. (Consideration of Early Career members is encouraged as mentorship for future participation.)

Duties and Responsibilities

● Moderates talk times and assists with keeping the session on schedule.
● Verifies that each presenter provides verbal conflict of interest disclosure. 
● Monitors discussion/Q&A times. 
● Assists with other session organization tasks as requested by the Section Chair(s). 

Course Director(s)

Suggested by the Program Chairs and approved by the CME Provider Unit following vetting and review of disclosures. Must not owners or employees of ACCME defined commercial interests. For organizational purposes, one (1) Director is allowed per breakfast/luncheon and two (2) Directors are allowed per course/workshop. The Director(s) is(are) responsible for organizing and directing select programs at the Annual Conference.

Duties and Responsibilities

● The Director(s) is(are) responsible for organizing and directing select programs at the Annual Conference.
● Serves as primary Faculty for breakfast/luncheon/course/workshop programs
● Reviews prior-year attendee evaluations and determines any program revisions that may be necessary to better meet educational objectives
● Drafts program development outline, educational objectives, and outcomes, and submits required material by scheduled deadlines
● Selects and corresponds with faculty
● Reviews presentation content in relation to author disclosures in order to identify relevant COI and to validate that the clinical content promotes improvements or quality in healthcare and not a specific proprietary business interest of a commercial interest
● Moderates the assigned Annual Conference program including monitoring disclosure of financial relationships with commercial interests and enforcing disclosure prior to and during presentation
● Reviews post-program critiques and provides a summary evaluation of the program to the ASLMS Central Office in a timely manner after the Annual Conference

Faculty

Suggested by the Course Director(s) and approved by the CME Provider Unit following vetting and review of disclosures. Must not owners or employees of ACCME defined commercial interests. Faculty will participate in the program as requested by the Director(s)

Duties and Responsibilities

● Prepares and submits course materials (including but not limited to pre- and post-test questions
● and presentation content) by deadlines prior to the educational event
● Discloses disclosure of financial relationships with commercial interests prior to and at the time of
the educational event

Keynote Speaker

Suggested by the Program Chairs and approved by the CME Provider Unit following vetting and review of disclosures. Must not owners or employees of ACCME defined commercial interests. The Keynote Speakers is asked to provide an informative educational presentation to conference attendees. Keynote presentations are typically 30 – 60 minutes in length. Keynote speakers must provide conflict of interest disclosure prior to and at the Annual Conference.

Invited Speaker(s)

Suggested by either the Annual Conference Program Chair(s) or Section Chair(s) and approved by the CME Provider Unit following vetting and review of disclosures. Must not owners or employees of ACCME defined commercial interests. Invited Speakers provide a supplemental program lecture within a select abstract session or other educational session. The length of presentation is determined by the Section Chair(s) or Course Directors.

 

OTHER LIVE EDUCATIONAL ACTIVITY ROLES


Individuals serving as Course Directors and Faculty of programs and courses which are not part of the ASLMS Annual Conference will be approved by the CME Director and/or CME Advisory Committee annually, following vetting and review of disclosures. Must not owners or employees of ACCME defined commercial interests.  Appointees will work closely with ALSMS Staff and will provide leadership for the development, implementation, and continuous improvement of the program or activity. The specific duties for each directorship will be developed and communicated to the director at the time of their appointment.

Course Director

Approved by the CME Provider Unit following vetting and review of disclosures. Must not owners or employees of ACCME defined commercial interests. The Course Director is charged with providing leadership for the development, implementation, and continuous improvement of this course. 

Duties and Responsibilities

● Provides leadership for the determination and updating of the course core curriculum
● Assists with identification and recruitment of quality faculty to instruct the course
● Assists with determining the scheduling of and location of course offerings
● Assisted by the ASLMS staff, provides appropriate communications and reports to the CME Provider Unit
● Attends and participates as required in the conduct of the course
● Prepares and submits learner assessment on the content and key messages of the course
● Reviews presentation content in relation to author disclosures and content validity criteria in order to identify relevant COI and to validate that the clinical content promotes improvements or quality in healthcare and not a specific proprietary business interest of a commercial interest
● Moderates the assigned activity including monitoring disclosure of financial relationships with commercial interests and enforcing disclosure prior to and during presentation

Faculty

Selected by the course Director and approved by the CME Provider Unit following vetting and disclosure review. Must not owners or employees of ACCME defined commercial interests.

Duties and Responsibilities

● Presents the core curriculum materials developed for the course and/or provide instructional material consistent with the content included in the core curriculum
● Prepares and submits course materials (including but not limited to learner assessment and presentation content) by deadlines prior to the educational event
● Discloses disclosure of financial relationships with commercial interests prior to and at the time of the educational event
● Conducts their unit of the course

Lead Podcast Interviewer

● Attend the Annual Conference
● Adhere to all Podcast Program Guidelines and ASLMS Policies
● Meet requirements of having served at least two-years post formal training or a minimum of one year after fellowship and have teaching and leadership experience 
● Manage access to microphone, appropriate software and designated recording room
● Monitor audio recording to assure quality.

 

CONTRACTED EDUCATIONAL PROGRAMS


ASLMS will from time to time employ/contract with individuals to develop curriculum and instructional materials, education delivery systems, and/or to instruct courses. The duties and responsibilities of these individuals will be developed under guidance by the CME Director and/or CME Advisory Committee and approved by the CME Provider Unit. Must not owners or employees of ACCME defined commercial interests.



Approved by CME Advisory Committee January 2020


 

 

The American Society for Laser Medicine and Surgery is the world’s largest scientific organization dedicated to promoting research, education and high standards of clinical care in the field of medical laser applications. It provides a forum for the exchange of scientific information and participation in communicating the latest developments in laser medicine and surgery to clinicians, research investigators, government and regulatory agencies, and the public.

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