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Exhibiting Opportunities

Exhibiting is your best opportunity to connect with the most influential and exclusive group of clinicians, scientists, health care professionals, and laser technicians in the market.

The Exhibit Hall is an important part of the educational experience for attendees. It’s about networking, education, and providing attendees with information on how to fill their practice needs and challenges. We make it convenient for attendees to visit the exhibits by offering the following amenities and activities in the Exhibit Hall:

  • Daily food and beverage breaks and lunch
  • Ask Me Anything presentations
  • Exhibit Hall Social & Silent Auction

Who Attends

2019 Attendance

35+ Specialties/Disciplines from 40+ countries

  • 9 Press
  • 777 Exhibitors
  • 1036 Attendees

Past Conference Attendance

  • 2011 - 1,683
  • 2012 - 1,667
  • 2013 - 2,002
  • 2014 - 1,640
  • 2015 - 1,609
  • 2016 - 1,797
  • 2017 - 1,818
  • 2018 - 1,835
  • 2019 - 1,822
  • Acupuncture
  • Anesthesia
  • Biostimulation
  • Cardiovascular
  • Dentistry
  • Dermatology
  • Electrolysis
  • Emergency Medicine
  • Engineering
  • Family Medicine
  • General Surgery
  • Internal Medicine
  • Investments
  • Laser Aesthetician
  • Laser Safety
  • Marketing
  • Neurology
  • Neurosurgery
  • Nursing
  • Obstetrics/Gynecology
  • Oncology
  • Ophthalmology
  • Orthopedic Surgery
  • Otolaryngology
  • Pediatrics
  • Phlebology
  • Photodynamic Therapy
  • Physical Medicine and Rehabilitation
  • Physical Therapy
  • Physician Assistant
  • Plastic Surgery
  • Press
  • Preventative Medicine
  • Radiology
  • Research
  • Urology
  • Vascular
  • Veterinary Medicine
 

General Information

Exhibition Dates and Times

Friday, May 1 | 9:00 AM - 5:15 PM
Saturday, May 2 | 9:00 AM - 7:00 PM

Installation of Exhibits

Wednesday, April 29 | 1:00 PM – 6:00 PM
(20 x 20 or Larger Islands Only)
Thursday, April 30 | 8:00 AM – 7:00 PM

Dismantling of Exhibits

Saturday, May 2 | 7:00 PM – 11:00 PM
Sunday, May 3 | 7:00 AM – 1:00 PM

Registration of Exhibitors

Wednesday, April 29 | 11:00 AM - 5:30 PM
Thursday, April 30 | 6:00 AM - 6:00 PM
Friday, May 1 | 6:00 AM - 7:30 PM
Saturday, May 2 | 6:00 AM - 7:00 PM

Future Annual Conference Dates

ASLMS 2021 | April 21 - 25, 2021 | Rosen Centre Hotel & Orange County Convention Center | Orlando, Florida

ASLMS 2022 | April 27 - May 1, 2022 | San Diego Convention Center & Hilton San Diego Bayfront | San Diego, California

Important Dates   

Monday, December 2 | Exhibitor Success Kit Link Sent
Wednesday, January 15 | Final Space/Booth Payment Due
Wednesday, January 15 |Company Description for the Printed Conference Guide Due

Reserve Exhibit Space

Jackie Matthiae
Industry Relations Specialist
American Society for Laser Medicine and Surgery, Inc.
2100 Stewart Avenue, Suite 240
Wausau, WI 54401
Phone: 715-845-9283  
Fax: 715-848-2493

Exhibit Chair

Richard O. Gregory, MD
Celebration Health Inst. of Aesthetic Surgery
400 Celebration Place, Suite A320
Celebration, FL 34747
Phone: (407) 303-4250
Email: clcgregory@aol.com

Official Decorator and Drayage Contractor

Jennifer Nartowicz
AGS Exposition Services
4561 SW 34th Street
Orlando, FL 32811
Phone: (407) 292-6162
Phone: (800) 292-6162
Fax: (407) 292-4414

 

Booth Information

Application Procedures

All exhibit spaces (except spaces for Sponsors) will be reserved on a first come, first serve basis. To apply for exhibit space, complete the exhibit application. Space will not be assigned or held without completed application and required deposit. Applications from companies that have outstanding balances due to the Society, its contractors, or vendors will not be processed without full payment of delinquent accounts. Special early pricing is in effect through January 15, 2020.

Deposit

A non-refundable deposit in United States funds of 50% of the total rental fee for the requested space must be submitted with the exhibit application. Deposits and balances from international exhibitors must be paid by check in United States funds drawn on a United States institution, by credit card or wire transfer only.

Full Payment

The rental space fee must be fully paid by January 15, 2020. Any accounts not paid in full by January 15, 2020 will be up-charged to the standard booth price. If the invoice is not paid in full within 30 days of the final invoice due date, an exhibitor may forfeit their booth space in the event that exhibit space is sold out and a wait list has been established. No exhibitor will be permitted to exhibit or receive complimentary badges (no materials or company representatives will be allowed access to the exhibit hall or conference) if they have an outstanding balance with ASLMS. Applications received after January 15, 2020 must submit payment in full in order to secure space in the Exhibit Hall.

Cancellation or Reduction of Space

If a cancellation is received in writing on or before January 15, 2020 and the total cost of the exhibit space has been paid in full, up to 25% of the total cost of the assigned booth/space may be returned to the exhibitor. ASLMS at its sole discretion, shall determine the amount of the refund. If an exhibitor requests to reduce their selected booth space on or before January 15, 2020, they may incur a reduction fee. After January 15, 2020, the exhibitor forfeits 100% of the total cost for exhibit space.

Size Configuration

All linear booths are shown on the floor plan. Additional booth sizes may be created at the discretion of the Society. The maximum height of booth displays is 18 feet.

Selection of Booth Space

Sponsors are given preference in selecting exhibit location for the next Annual Conference

  1. Platinum Sponsors -March 16, 2020
  2. Gold Sponsors - March 23, 2020
  3. Silver Sponsors - March 30, 2020
  4. Bronze Sponsors - April 6, 2020
  5. Copper Sponsors - April 13, 2020

As long as space is available, the Society will continue to make space assignments online until April 20, 2020. All space assignments are subject to the cancellation policy deadlines, regardless of the date space was assigned. In the event that exhibit space is sold out, companies will automatically be placed on a waiting list.

The Society reserves the right to rearrange the floor plan at any time. The Society also reserves the right to relocate exhibitors, and exhibitors agree to accept relocation to other comparable space, if necessary, for causes beyond the control of the Society or advisable in the best judgment of the Society.

Booth Includes:

  • Assigned exhibit space
  • Draping of the back and both side walls
  • Identification sign
  • 24-hour hall security
  • Publication of company name, address and information in Conference Guide and on mobile app
  • Designated number of complimentary badges based on booth size
  • Continental breakfast, beverage breaks, and Exhibit Hall Social
  • Access to reserve hotel rooms within the Society lodging block
  • Listed on ASLMS website

Badge Information

Only conference registrants are allowed in the exhibition hall. All exhibit personnel must be identified with an exhibitor badge and must display only the exhibitor badge when staffing or working at an exhibit booth. Badges will be available for pickup at registration during registration hours. Exhibitor badges are not transferable and company badges will not be accepted in place of the official badge. Adding to or altering the badge with business cards is not permitted. Falsely identifying an individual as an exhibitor’s representative, misusing exhibitor badges, or using any other method to allow unauthorized personnel to gain admittance to the exhibit floor is prohibited.

Guest Badges

Guest badges to enter the exhibit hall are $100 per day and $175 for two days. No one under the age of 18 will be allowed in the exhibit hall.

Complimentary Badges

Exhibitors will receive complimentary badges based on booth size. Any participants who do not have complimentary badges will be charged the full conference registration fee.

Booth Type On or Before 1/15/20 On or After 1/16/20 Conference Badges Exhibit Hall Badges
10 x 10 Linear $3,400 $3,740 2 5
10 x 10 Corner $3,900 $4,290 2 5
10 x 20 $6,800 $7,480 3 10
10 x 20 Corner
$7,300 $8,030 3 10
10 x 20 Premium
$7,800 $8,580 3 10
10 x 30 $10,200 $11,220 4 12
10 x 40 $13,600 $14,960 5 14
20 x 20 Island
$13,600 $14,960 5 14
20 x 30 Island
$20,400 $22,440 6 16
20 x 40 Island
$27,200 $29,920 7 18
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